Business Letter

1. LETTERS OF ENQUIRY/ LETTERS OF INFORMATION

Write a letter to M/s Laxmi Stationary Mart, Chawri Bazar Delhi asking them to send their rates and terms of supply of stationary items. You are R. K. Mittal, Office Superintendent, Bundelkhand Public School, Jhansi. (Word limit 125 – 150 words.)

Bundelkand Public School

Jhansi

The Manager

M/s Laxmi Stationary Mart

Chawri Bazar

Delhi

20 December 2010

Reference No …………

Dear Sir

Subject : Inviting Rates and Terms of Supply

This is to bring to your notice that on behalf of Bundelkand Public School we would like to place a bulk order for the supply of stationary items for our school office and the administrative block for the session 2019 -2020 . We have selected a few leading stationers for the purpose of supply of these items. We have included your prestigious firm in the list, keeping in view the goodwill it enjoys in the stationery market. Kindly quote your rates and terms of supply and also state your discount rates if any which will also help get due weight and consideration.

We need the following items with their brands and number of items required

S.No	Particulars	Brand	Numbers
1	Pencils HB	Natraj	20 Dozens
2	Pencils HH	Natraj	30 Dozens
3	Type Paper	Star	20 Reams
4	Cyclostyling  Paper	Star	20 Reams
5	Computer Paper	Star	40 Reams
6	Carbon Ribbons	Kores	40 Packets
7	Carbon Paper	Kores	20 Packets

Let us remind you once again that maximum discounts and the suitable terms of supply will be important considerations before placing the order. The lists of rates and terms of supply received after March 20 xxxx  , will not be entertained .Please let us know whether it will be possible for you to supply us the above items. Kindly let us know the maximum time which you will require to supply us these items.

Yours sincerely

Signature

R.K.Mittal

1. 3.    LETTER TO COLLEGE AUTHORITY – SEEKING INFORMATION

You are Mallika, student of class XII, Townvale Girls’ School, Shimla, is all eager to enter the National Film Academy, Shimla, after her board results. Write a letter to the director of the film academy seeking information regarding admission procedure, eligibility criteria, fee structure, placement opportunities, etc.

BB-101, Townvale Girls’ School
Shimla-112233

22 March 2012

The Director
National Film Academy
Shimla-112211

Sir

Subject: Seeking information about admission

I am greatly interested in joining your esteemed academy for the academic year 2012-13. I am a student of class XII at present and hope to be eligible for your admission criteria. Even though I have heard quite a lot about your institution from my friends and advertisements, I would like to clear some of my doubts regarding your admission procedure.

Kindly tell me know when is the right time to apply for a course? Where are the admission forms available? Can I download a form over the internet? I hope your institution welcomes payment of fee in installments. Are there scholarships for eligible students? Any entrance test conducted for the same?

I would also like to know further details such as the course duration, tuition and other fee, study centers and any placement assistance provided after the successful completion of the course.

I am looking forward to an early reply from your side.

Yours truly

signature
Mallika Sharma

1. 4.    SAMPLE LETTER OF ORDER/PURCHASE

As Librarian, Model Secondary School, Neyveli, write a letter to M/s Sohanlal & Bros Booksellers, Agra, placing an order for books  (Mention at least 4 titles of the books) to be supplied immediately .

The Librarian

Model Secondary School

Neyveli, Agra 

The Manager

M/s Sohanlal & Bros

Booksellers

Agra

26 November 2010

Dear Sir

Subject : Supply of books  for the school library .

This is with reference to your quotation dated 20^th October 2018  we are pleased inform you that our management has decided to place an order with your esteemed firm. We want to place a bulk order to you for the supply of books to our school library . We shall settle for  than 3 0 % discount on the purchase of the books as discussed in our previous correspondence . Besides, i t goes without saying that you will have to bear the other expenses involved in the despatch and delivery of books

The list of books with their particulars is attached here with .

List of Books

S. No	Name of the books	Authors/Publisher’s name	No of copies
1	History of India	L Prasad	20
2	Modern Trigonometry	Bansilal	30
3	Modern Algebra	S K Sen	25
4	The New Atlas of the World	Frank Bros	30
5	Wonder that was India	Bhasham	15
6	India Wins Freedom	M A Q Azad	10

The above books must reach us in proper shape and order not later than 15 December 2010, if our terms and conditions are acceptable to you.

Yours sincerely

Signature

Madan Mohan

Librarian

1. 5.    LETTER OF COMPLAINT

You are Manisha, staying at 22, Kirti Nagar, Delhi. You bought a mobile phone from “Mobile Villa”, Roop Nagar, and Delhi.  The phone developed a problem within a few days of the purchase. Write a letter to Sales Manager of the showroom complaining about the defect and seeking immediate replacement.

22, Kirti Nagar

Delhi

15 December 2010

The Sales Manager

Mobile Villa

Roop Nagar

Delhi

Sir

Subject : Complaint against defective mobile phone

I bring to your kind notice that I bought Vivo V 9  mobile on 5^th September  201 vide receipt no.SE/099 from your showroom.

I regret to inform that after one week of using it, problems started to appear. The flash of the camera is no longer working. Also, the display screen is getting blurred which makes it difficult for me to see the SMS messages clearly.

Under the terms and conditions of the sale, the phone carries a guarantee of two years towards any defect. You are, therefore, requested to replace it at the earliest so that I would be spared from further inconvenience.

Yours faithfully

Signature

Manisha Thakur

Enclosed: 1) Cash Memo

2) Copy of the warranty