Class XII - Invitations & Replies Invitations and Replies: (50 Words, 4Marks) 

Invitations are generally printed cards through which we invite our guests on some auspicious occasion like wedding, birthday, wedding anniversary, house warming, inauguration of a shop/factory etc.
Invitations are of two types: (a) Formal (b) Informal. 
They can be printed on cards (with center setting) or can be drafted in the form of letters. An invitation is complete information. It answers the questions: who, whom, when, where, what time and for what. The important components of an invitation therefore are:-
o The occasion o Name(s) of the invitee(s)
 o Name(s) of the host(s)
 o Date, time and venue
o Name(s) of the chief guest or special invitees , in case of an official invitation


A-CHARACTERISTICS OF FORMAL INVITATIONS 

1- Meant for a lot of invitees (Card Form- Center Setting)

• These are written in the third person.
• In case a VIP is invited as the chief guest the name of the VIP must appear prominently.
• Name of the invitee is not to be included. The addressee’s address is to be written only on the envelope.
• Simple Present Tense is to be used.
• The date of writing is not to be given.
• There is no signature of the host.
 • The abbreviation RSVP (French : repondez s’il vous plait ) i.e. ‘please reply’ is written below on the left with name(s) , address and phone number of the host(s)
• Put the invitation into a box
 • Do not exceed 50 words

2- Meant for an individual (a formal letter of invitation) 

eg principal, people to be chief guest
• Include the name of the person Features of a Formal Invitation
1. It is a single sentence presentation.
2. It is written in the Third person.
3. There is no signature.
4. The address is written at the bottom of the invitation.
 5. The date of writing is not given.
6. The Simple Present Tense is used.
7. The lay out of the letter is such that each of the following is in a separate line:
 (a) name of the host
(b) the Standard expression
(c) the reason of the invitation
(d) the time and date of the event
8. Inline commas are used.
9. Skip end of line punctuation.


 Format of a Formal Invitation 

1. Name(s) of the Host(s)
 2. Standard expression: (a) request the pleasure of your company (b) solicit your gracious presence (c) cordially invite you to (d) cordially request the honour of your presence (e) invite you to join (f) request your benign presence (g) seek the pleasure of your presence
3. Purpose of the invitation (birthday/marriage/inauguration/celebration of historic day etc.)
4. Name of the honoree (birthday person, bride, groom etc.)
5. Day, date and time of the party/function /programme.
6. Name of the place location with complete address.

7. Address of the host , Write the telephone/mobile No., Just below RSVP. RSVP (French expression : Respndez s’il vous plait means : Respond if it pleases you. (Pronunciation= re-spawn-day-sill-voo-play)
                                 

                         Informal Invitations: (letters) 

Q. Smith Menon has come out successful in the Medical Entrance Examination. He has decided to throw a party to his friends to celebrate this occasion. Draft an informal invitation giving details of venue, time and date. Do not exceed 50 words.

H-45, Shantiniketan New Delhi
25th June, 201X

Dear friend
 I have the pleasure to inform you that I have arranged a small get-together at my residence on Sunday, 25th June, 201X at 05.00 p.m. to celebrate my selection in the Medical Entrance Examination. Please join us and enjoy the company of my family members.

Yours lovingly
Smith Menon

WRITING REPLIES (FORMAL AND INFORMAL) OR RESPONDING TO INVITATIONS

 • A formal reply is usually very short. It is brief and to the point. The quality of a good reply is must always be pleasant. Even while declining the invitation or expressing inability to attend one must be polite and courteous. Formal replies demand a formal tone and treatment. There is no room for unnecessary details or superfluous matter in them.
• An informal reply or private letter may, however, express personal feeling or desires in an intimate style and informal tone. Main characteristics:
• Formal Replies
• Acknowledge the invitation.
• Express thanks in third person.
 • Mention acceptance/regret.
 • Specify the reason for refusal.
• Be brief and specific.
• be formal in tone and treatment. Informal Replies
 • Acknowledge the invitation in first person.
 • Use second person for the sender of invitation.
• Mention acceptance/regret
• Specify the reason in case of refusal.
• Use warm and simple language.
* Do not exceed the word limit (usually 50).

Reply To Formal Invitations 

Q1. Write a formal reply to Mrs. and Mr. Chawla accepting the invitation to attend the birthday of their son.

1. Acceptance 

12th January,201X
Mrs. and Mr. Manjit Rathore thank Mrs. and Mr. Chawala for inviting them on the occasion of the 5th birthday of their son, Rahul on Monday, 28th January, 201X at Konark Hotel and inform them that they will be glad to attend the function.
 Best wishes
Rathores

 2. Refusal


Write a formal reply to Mrs. and Mr. Chawla regretting your inability to attend the birthday function of their son due to a prior engagement.

12th January,201X
 Mrs. and Mr. M.N. Malviya thank Mrs. and Mr. Chawala for inviting them on the occasion of the 5th birthday of their son, Rahul on Monday, 28th January, 201X at Konark Hotel. They regret that they will not be able to attend the function due to a prior engagement.
Best wishes
Malviyas



Replies to Informal Invitations

Q1. You are Osheen Malhotra of 12-A, R.K. Puram, New Delhi. You have been invited by the principal of St. Joseph Public School, Lajpat Nagar, New Delhi to act as one of the judges at a debate Contest to be held on 15th Jan. 201X. But you are unable to accept this invitation due to a previous engagement. Write an informal reply to the Principal expressing your inability to accept the invitation.


Refusal 

12-A, R.K. Puram New Delhi 
10Jan. 201X 

Madam 
I really feel a great honour on being invited to act one of the judges at a debate contest to be held on 15th Jan. 201X in your school. But I am unable to accept this invitation due to my previous engagement. I send my good wishes for its success. 

Yours truly 
Osheen Malhotra 

Q2 . You are Osheen Malhotra of 12-A, R.K. Puram, New Delhi. You have been invited by the principal of St. Joseph Public School, Lajpat Nagar, New Delhi to act as one of the judges at a debate Contest to be held on 15th Jan. 201X. Write an informal reply to the Principal accepting the invitation. 



Acceptance 


12-A, R.K. Puram New Delhi
 10th Jan. 201X 
Madam 
I really feel a great honour on being invited to act one of the judges at a debate contest to be held on 15th Jan. 201X in your school. I confirm my presence at the programme and send my good wishes for its success. 

Yours truly 
Osheen Malhotra 

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